How to track vacations in Excel – Employee Leave Tracker Excel Template – Demo

Download Employee Leave Tracker Excel Template at
This leave tracker Excel template enables vacation tracking in an organized way, calculates employee attendance, presents a calendar view of leave across multiple employees and also prints an annual employee report.

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If you are a HR Manager, a Small Business Owner or a Project Manager responsible for tracking leave/vacation/time-off taken by employees, you will find this simple and effective vacation tracker template useful.

The following are the highlights of the template.

Customize settings to meet your business needs
Track 5 types of employee leave
Customize which days are weekends (not working days)
Account company holidays
Practical Features
Track vacation for multiple employees
Employees can have start dates and termination dates
Can handle partial days of leave
Ease of Use
Easy to enter Leave in ranges of dates (example: 4 days of leave from Nov 21st to Nov 24th)
Easy to customize colors to suit your preferences
Can use the template continuously for many years (keep all your data organized in one file :))
Automated Calculations
Fully Automated Vacation Tracker Dashboard with monthly calendar view
Calculates Worked Days automatically
Automated Annual Employee attendance report

How to use the Leave Tracker Excel Template

The template has 5 visible sheets. (Settings, Employees, Leave, Team Dashboard, Employee Report).

Here is the overview of steps to use the template.

Enter Leave Types, Select Weekends and Enter Holidays in the Settings sheet
Enter list of employees in Employees sheet
Enter leave data for employees in Leave sheet
Choose a month and view vacation calendar for the team in Team Dashboard sheet
Choose an employee and view/print annual employee attendance report in Employee Report sheet

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Please watch my latest video: “Highlight events, weekends and holidays on calendar in Excel”